Marketplace Notice Manager

 

 

 

 

Frequently Asked Questions

What employers are responsible for sending the Health Insurance Marketplace notice?

All employers subject to Fair Labor Standards Act (FLSA) or with over $500,00.00 in annual revenue is mandated to send the notice to all their (full-time and part-time) employees.

Our company does not offer employees health insurance. Do we still have to provide the notice?

Absolutely.

When does the notice have to be sent by?

You must have notified ALL employees by October 1, 2013. The notice must also be given to all newly-hired employees within 14 days of their employment start date.

What if our company misses the October 1, 2013 compliance date?

Just because you could not provide the notices by October 1, 2013 does not relieve your responsibility to provide employees notification. By missing the deadline, your firm may be responsible for financial penalties. The longer you are in noncompliance, the greater the penalty.

What constitutes “notifying employees?”

It is recommended you send the notice by first class mail. You may provide the document electronically if the requirements of the Department of Labor’s electronic disclosure safe harbor at 29 CFR 2520.104b-1© are met. (http://www.dol.gov/ebsa/regs/fedreg/final/2002008499.pdf)

Does the Marketplace Notice Manager produce the document for employer’s that do not offer a current health plan?

Yes, the system produces different documents based upon whether your firm offers a health plan or not.

Does the Marketplace Notice Manager produce any other documents?

Yes.  The Marketplace Manager software will also produce the Medicare Part D notification.

Is this a web-based product?

No, the software resides on your computer/server.

Do I need special hardware or operating system?

The Marketplace Notice Manager software is a PC-based product that runs on Microsoft Windows (versions XP and newer) or can be placed on Windows Server 2008 (or newer).

My firm owns the COBRA Administration Manger software. Will the Marketplace Notice Manager import data from the COBRA database?

No, the Marketplace Notice Manager needs additional information so the COBRA software data would be insufficient.

How do I purchase the software?

Click the “Purchase” link on the left-side of this web page. You will be asked which version you wish to purchase; the single company or Third Party Administrator version. Enter credit card information and you will be provided the link to download the software. You will be up and running within minutes.

What is the difference between the Single Company Version and the Third Party Administrator version?

The Third Party Administrator (TPA) version provides the ability to administer more than one company with the software. Usually TPAs perform the service for their clients for a fee.

My company uses Purchase Orders and not credit cards. Can we send COBRA Solutions, Inc. a purchase order?

Yes, please send purchase orders to: COBRA Solutions, Inc., 4500 S. Lakeshore Drive, Suite 420, Tempe, AZ 85282 in the amount of $189.00 for the Single Company Version or $989.00 for the TPA version. (Arizona firms must include 8.3% sales tax). Once processed, you will be sent the download instructions so please include an e-mail address of the user/IT Professional.

Is the software guaranteed?

Yes, COBRA Solutions, Inc. offers a 60 day money back guaranty.